REED RANCH SCHOOL PARENT COUNCIL MEETING MINUTES
MONDAY, SEPTEMBER 27TH, 2021
3:45PM

IN ATTENDANCE

- Chantelle, Theresa, Terry, Krista, Merissa, Dean, Christa

CALL TO ORDER

- Merissa called the meeting to order @ 4:00pm
-Motion to approve the agenda made by Christa, seconded by Chantelle. All in favour

PREVIOUS MEETING MINUTES

-Theresa read the previous meeting minutes from May 31, 2021
-Motion to approve the previous meeting minutes made by Terry, seconded by Chantelle. All in favour

OLD BUSINESS FOR DECISION AND ACTION

- It was decided in June that we would have 6 picnic tables made. 4 along the back of the school, and two  in front, we will also try and fix up the old tables as well. We have decided we will make them stationary. Christa has gotten a few quotes all running between $10,000`14,000 dollars. Shipping being a big chunk of the price. We have a couple more places locally that we will get quotes from and go from there. 
-Tennis Court. Dean is waiting for Vance Markem to come and take a look at it and give him a quote to dig out roots etc.. then we will put some sort of driveway patch sealer over it. 

REPORTS FROM COMMITTEES

- Christa read the Treasurer's Report  and the Budget
- Motion to approve the Treasurers Report made by Theresa, seconded by Krista. All in favour
-Motion to cancel paper copy of our bank statement made by Theresa, seconded by Chantelle. All in favour 

-Christa needs two auditors to go over the financial statements and books. Merissa and Krista have volunteered. 

STAFF REPORT

- Terry says, thank you, for all that parent council has put money toward for the school
- A safety audit has been done on the play structures and equipment, and the wooden structure will be needing to be replaced within 3 years. We will start looking into sponsorship programs and fundraiser to help with the cost of a new playstructure for the school
- The school is in need of a new laminator. It will be around $2600-3000 with taxes and shipping
- Hot lunches, and hot dogs. Terry has suggested that we could possibly cook the hotdogs at home and wrap them and bring them to the school for the teachers to hand out to their classes. Maybe setting up condiments in each class that the teachers can help the students with.  Chantelle is going to source out some pizza places in Olds and see if they will individually box, pizza slices, so we could possibly bring back pizza days. Merissa and Christa are going to organize two subway days for October. one on the 14th and one on the 28th. Forms will go out next week. 
- Motion to approve the Staff Report made by Theresa, seconded by Krista

NEW BUSINESS

Elections by Acclimation
President- Dean Duquette
Vice President- Merissa Penner
Treasurer- Christa Duquette
Secretary- Theresa Abramenko

Those approved for signing are: Dean Duquette, Christa Duquette, Merissa Penner, and Theresa Abramenko

-There were no objections to keeping the Parent Council Meeting Dates the same, the last Monday of every month. As of right now we will be meeting at the school, but that could change. We will keep everyone updated.
- The DFS Fundraiser has been sent home with all the students
- A lady, who is a photographer had contacted Dean about doing school photos for the school. Dean is going to let her know that we have LifeTouch doing our photos and we are under contract with them for this year
- Halloween goody bags. Chantelle and Theresa have volunteered to go shopping for the goody bags. Krista has volunteered to help with putting them together if we need. Debbie also said she could help on evenings and weekends if needed. Parent Council has decided on a $200 budget for the goody bags. We will have the bags done up and brought up to the school 3 days before they are handed out so they can isolate.
- Motion to approve a budget of $200 for halloween goody bags made by Chantelle, seconded by Krista. All in favour

CORRESPONDENCE

- None

NEXT MEETING DATE AND ADJOURNMENT

October 25th, 2021